Terms & Conditions

1. Who these terms apply to

These terms apply to every quote we issue and every booking you make with Flaming Forces, a dance and cheer performance collective based in Rotterdam, the Netherlands. They also cover your use of this website.

If we agree something different with you in writing, that written agreement takes precedence over these terms. Your own purchase or procurement conditions do not apply unless we accept them in writing.

2. Enquiries, quotes and confirmation

Sending a booking enquiry through this website does not create a booking. It tells us what you need, and we normally reply within 48 hours with a quote tailored to your event.

A booking exists once you confirm our quote in writing (email is enough) and we confirm it back to you. Until then, nothing on this website — including the starting price — is a binding offer. Quotes are valid for 30 days unless the quote says otherwise.

3. Prices and what is included

• Performance packages start from €150 per hour. The final price depends on the number of performers, the length of the performance and the nature of the event.
• An adult booking includes a minimum of 4 and a maximum of 10 performers.
• Juniors can only be booked together with adults. We do not accept junior-only bookings.
• Transport outside Rotterdam is charged separately and is not included in the starting price.
• Event photography is available on request for an additional fee.

Prices are quoted excluding VAT where VAT applies. Your quote states the full price for your event, and that is the price that counts.

4. Payment

To hold your date we invoice a deposit of 50% of the agreed fee. The date is reserved once the deposit is paid. The remainder is invoiced after the performance.

Invoices are payable within 14 days of the invoice date. If an invoice is not paid on time, we may charge statutory interest and reasonable collection costs, and we may decline to perform until the outstanding amount is settled.

5. Changes and cancellation

Plans change — tell us as early as you can and we will do our best to move the booking rather than cancel it. If you cancel, the fee owed depends on how much notice we get:

• More than 30 days before the event: no fee. Any deposit already paid is refunded.
• Between 14 and 30 days before: 50% of the agreed fee.
• Less than 14 days before: 100% of the agreed fee.

If we have to cancel for a reason within our control, you pay nothing and we refund any deposit in full. We will always try to offer a replacement date or, where we can, replacement performers first.

6. What we need at the venue

So that the team can perform safely, you as the organiser arrange, at no cost to us:

• a clean, dry, level performance area, free of obstacles and glass, suitable for dance and acrobatics;
• a private, lockable changing area with access to drinking water and a toilet;
• working sound equipment, unless the quote says we bring our own;
• safe access to the venue, and adequate security and crowd control at the event.

If the performance area is unsafe on arrival, we may shorten or decline the performance without losing the agreed fee. We will always raise this with you first and look for a workable alternative.

7. Circumstances beyond our control

Neither of us is liable for failing to perform because of events outside our reasonable control — severe weather, transport failure, illness or injury affecting the team, a government measure, or the venue becoming unavailable. In that case we will reschedule where possible; if that is not possible, we refund what you paid for the part of the booking that did not take place.

8. Photography, filming and publicity

We photograph and film our own performances and use a selection to promote the team, on this website and on our social media. By booking us you agree that we may do this at your event and name it as a client, unless you tell us in writing before the event that you would rather we did not.

You may use photos and video of our performance at your event to promote that event, provided you credit Flaming Forces and do not edit the material in a way that misrepresents the team. Any other commercial use — advertising campaigns, paid media, resale — needs our written permission first.

How we handle personal data in this footage is explained in our privacy policy.

9. Intellectual property

Our choreography, performances, name, logo, and the text, photography and video on this website belong to Flaming Forces or to the people who made them for us. Booking a performance does not transfer any of that to you — it buys the performance itself. You may not copy or reuse material from this website beyond normal private use without asking us.

10. Liability

We take the safety of our performers and your audience seriously. Where we are liable for damage we cause, our liability is limited to the fee agreed for the booking in question.

We are not liable for indirect or consequential loss, such as lost revenue or lost visitors. Nothing in these terms limits our liability for damage caused intentionally or by gross negligence, or for death or personal injury — the law does not allow that, and we would not want it to.

As the organiser, you remain responsible for the safety of the venue and for your audience.

11. Team applications

Applying to join Flaming Forces does not guarantee a place. Selection may include an open try-out or audition, and we decide who joins each team round. Applicants under 16 must apply through a parent or guardian. Participation involves physical activity, and members take part at their own risk; we ask that anyone joining is in good enough health to train and perform.

12. Complaints and applicable law

If something is wrong, tell us first — email [email protected] and we will try to sort it out directly. Dutch law applies to these terms and to every booking made under them, and any dispute we cannot resolve together goes to the competent court in Rotterdam. If any part of these terms turns out to be invalid, the rest stays in force.